Archive for August, 2010


August 30, 2010

“Companies that refuse to break small promises have a much easier time keeping big promises. And they earn a reputation, one that makes their handshake worth more.”   -Seth Godin


HIPAA – what is it?

August 30, 2010

What does HIPAA stand for? 

HIPAA is:  The Health Insurance Portability and Accountability Act of 1996 (abbreviated as HIPAA) for Privacy and Security.

The Office for Civil Rights enforces the HIPAA Privacy Rule, which protects the privacy of individually identifiable health information; the HIPAA Security Rule, which sets national standards for the security of electronic protected health information; and the confidentiality provisions of the Patient Safety Rule, which protect identifiable information being used to analyze patient safety events and improve patient safety.

Download the Summary of the HIPAA Privacy Rule:

Download the Sumamry of the HIPAA Security Rules:


August 26, 2010

“It’s not what we do once in a while that shapes our lives, but what we do consistently.”  – Tony Robbins

Medical Records – part 3

August 23, 2010

How long are Physician’s required to keep medical records on file?  This varies by state laws, but according to the Texas Medical Board, this is generally 7 years from your last date of treatment.  The term “On file”  means they have to have access to them, either in an electronic or paper format, but this does not mean that they are kept on onsite.  Many medical practices will purge their records and put them in storage between 2-5 years from the current year.  Check your state for their rules.  

Additional medical records information provided in this link:


August 19, 2010

“No man will make a great leader who wants to do it all himself or get all the credit for doing it.”  – Andrew Carnegie

Medical Records – part 2

August 16, 2010

Did you know that physician’s may charge for Medical Records? 

According to the Texas Medical Board rule 165.1 defines a reasonable fee to be a charge of no more than $25 for the first twenty pages and $.50 per page for every copy thereafter. For x-rays, $8.00 per film. In addition, a reasonable fee may include actual costs for mailing, shipping, or delivery. The physician shall be entitled to payment of a reasonable fee prior to release of the information unless the information is requested by a licensed Texas health care provider or physician, if requested for purposes of emergency or acute medical care. In the event payment is not included with the request, within ten calendar days from receiving a request for the release of records for reasons other than emergency or acute medical care, the physician shall notify the requesting party in writing of the need for payment and may withhold the information until payment of a reasonable fee is received.

Many times physicians release medical records as a courtesy to another physician’s office if you are transferring or getting a second opinion, but if you are using them for your own benefit they may charge you a fee. 

Contact your doctor’s office to check their policy and if you believe the fee is in excess, direct them to this link:

Medical Records – part 1

August 13, 2010

Have you ever wanted to obtain your medical records and didn’t know how to go about it? 

According to the Texas Medical Board it is best to mail the written request for records to the physician by certified mail, return receipt requested. This method provides assurance that the request was delivered. The physician is not obligated to honor oral or telephone requests for records.  Another option is to stop by your physician’s office and fill out a Medical Records Request Form with the information so that they can process it promptly for you.

It is typically a courtesy to provide a patient records when transferring to another physician’s office.  If the records are for your own use or just so you can have a copy of your records, the physician may charge you a fee.

Although physicians are required to provide copies of records that they maintain, they are not required to create a new report in a special format to satisfy the specifications of the patient. The physician also is not required to fill out special forms (including business records affidavits) or insurance papers. These are extra services, which must be requested and fees are set by the physician. 

To see examples of letters, click on the following link:


August 12, 2010

“Any idea, plan, or purpose may be placed in the mind through repetition of thought.”  – Napoleon Hill

Texas Medical Board – Board Rules

August 9, 2010

The Texas Medical Board has updated their Medical Board Rules effective 07.01.2010. 

You can access a PDF copy here:

You can access a Word copy here:


August 5, 2010

“Surround yourself with the best people you can find, delegate authority, and don’t interfere.”  – Ronald Reagan

Tamper Resistant Prescription Pads

August 2, 2010

Beginning April 1, 2008, practitioners who prescribe to Medicaid patients will be required to use tamper-resistant prescription paper when writing a prescription for any drug for Medicaid recipients.

Are you compliant with this regulation?  Do you have questions the new regulation?  The Texas Health and Human Services Commission has put out a 9 page document that will answer a lot of your questions:

Additional Information can be obtained: